To save time and money and to increase understanding and ease of handling communications a precise cable designation system is necessary.

Smooth HCO Communication depends upon close adherence.

A Staff Status is a number giving the value and promotion eligibility of a staff member in this organization.

All cable messages between and amongst HCO Offices must be consecutively numbered from each office.

The number appears after a person’s name on the organization board in the Communication Centre.

The numbers begin January first of any year and close December 31st at midnight. To begin the system start with the number at one.

The numbers run from zero to ten. They designate the type of post to which a person may be promoted or the status of the person.

It is important to have a higher status number. Therefore do all you can to increase yours.

After the cable number comes the Letter designation of the HCO Area office (as given below) so that the beginning of the text of a cable from Washington DC would be 344DC – 344 being the cable number and DC being Washington DC, the originator of the cable. Letters must not be the same for any two offices.

The status numbers most important to a new staff member are 0 (zero), 1 and 2.

0 = Temporary

R – Cable personally originated by myself. The number preceding it is the date sent, e.g., 16R means originated on the 16th day of the month by myself.

1 = Provisional

WW – World Wide – International Executive Division. These are numbered consecutively.

2 = Permanent

Above that are the promotional numbers which must be earned by study and experience in the organization.

UNITED STATES ………… US, NEW ZEALAND …………… NZ

There are also technical status numbers. These are not necessarily required of personnel in non-technical departments and are elsewhere described.

UNITED KINGDOM ……… UK, AFRICA …………………….. AF

If you do your job in this org and study how to be a better staff member you will advance and will be secure.

AUSTRALIA ………………. AU, FRANCE .........……………… FR

The first three status numbers and the states follow:

SAINT HILL ………………. SH, SEATTLE …………………… SE

A staff member who is newly hired is designated 0 (zero) status after his or her name on the organization board. The person is classed as TEMPORARY until he or she has been to Review after a few weeks on post. The TEMPORARY must obtain a slip from their immediate senior saying they are doing fine on post and present this to Review. Review may require they have a knowledge of the org board and comm lines and their own department before passing them. Review may give the person who bears a recommendation several interviews to pass the exam but after the 3rd exam is failed, must dismiss. If they have no recommending slip, Review notes their name and tells the person to get one from their senior and come back. Review keeps a close record of all persons calling on it. Review, when a recommendation slip is presented, then may examine the person concerning the org board, etc, as per current “provisional” check sheet.

LONDON ……………………. L, HAWAII ………………….. HAW

If the TEMPORARY is recommended and passes, Review assigns the person a

WASHINGTON, DC ………. DC, MELBOURNE ……………... ME

PROVISIONAL Staff Status and advises Org Board and Personnel Files by sending them chits attesting the fact. The staff member also gets a copy.

LOS ANGELES ……………. LA, PERTH ………………………. PE

While TEMPORARY a staff member may be dismissed with or without cause by his immediate superior or by Review or a Secretary or anyone senior to a Secretary.

NEW YORK ……………….. NY, SYDNEY …………………... SYD

If Review does not pass the Temporary, Review dismisses the person. However, if the person is to be dismissed, Review must inform the person what he must do to make himself more employable, get the person on a PE Course and processed, etc.

MIAMI …………………….. MM, ADELAIDE …………………. AD

When Review tells a Temporary he or she did not pass or is dismissed, the Review also informs Dept 1, Personnel Officer.

TWIN CITIES ……………... TC JOHANNESBURG …………. JB

Any temporary, dismissed, may apply again to the Personnel Officer for employment in another section or department of the org. Pay ceases while under dismissal. Therefore when Review dismisses a TEMPORARY, Review —

PORTLAND ………………. PRT, CAPETOWN ……………….. CT

1. Tells the person he has not passed and no more chances will be given.

DETROIT …………………. DET, DURBAN ………………….. DUR

2. Tells the person how to become more employable.

AUSTIN …………………… AST, PORT ELIZABETH ………… PEL

3. Puts the person in the files for possible future employment if the conditions are met (2 above).

AUCKLAND ……………….. AK, PARIS ………………………… PS

4. Informs Dept 1. Dept 1, being advised of a dismissal:

(1a) Informs Accounts at once.

When a specific person is to be reached the message starts with that name, usually the shortest first name of the person in the receiving office or the hat to be reached is used. Example:

(2a) Makes a note of it in the person’s file noting also accounts is informed.

(3a) Notifies the person’s immediate superior whether the superior is otherwise informed or not.

Persons sending cables should sign the cable with their name followed by the name of their post abbreviated. Example:

If a temporary dismissed is upset about it, he or she is sent to the Chaplain.

The Chaplain, on any dismissed person coming to him should ascertain if the above lines were followed properly, that no ethics policy or order was violated by superiors or org officers and that the person follows the advice to become more employable if the dismissal is in good order. If the Chaplain finds a gross irregularity in a dismissal he should bring the person to Ethics.

The final form of a message would be:

TEMPORARY is designated as 0 status on the org board.

Every quarter the HCO Exec Sec of an org must dismiss all persons who have Temporary Status and have not become Provisionals. Such persons are sent to Review for dismissal.

If the cable message is to a comm member designate the cable as per the Comm Member System.

A staff member given a PROVISIONAL rating may have recourse to Ethics and have an Ethics hearing if dismissed. He may be transferred to other divisions without a hearing if his division is over-manned.

When a message is replied to, the sending office designation is retained and a number giving consecutive times it has been used is added after the office letters of the sending office, such as:

A person, after one year, may apply for permanent status.

A PROVISIONAL is designated as “1” on the org board after his or her name.

There is no reason to say 344DC1 because the 344DC is always "message one". When 344DC2 is replied to the next message becomes 344DC3.

To obtain permanent status a PROVISIONAL must obtain his or her Basic Staff Certificate. This has a check sheet for which the HCO EXEC SEC is responsible for compiling. This is covered in earlier Policy Letters.

This is a vital action. We have several times had an office receive three or four cables all on the same subject each correcting the last and have been unable to determine even from the cable company which was the last message and therefore the correct one.

The certificate is examined for by Review and issued by Certs and Awards. The requirements are relatively elementary but are quite firm.

344DC as above would be answered from Saint Hill:

Ethics chits issued while the person was employed are taken into consideration.

The Secretary of the person’s division must recommend permanent status in writing to Review before an exam may be given.

Another cable, still concerned with the same books from DC would be:

A PERMANENT STAFF MEMBER may not be demoted, transferred or dismissed without a full Committee of Evidence being held. The person may himself request a change of status or another post or may resign without a Committee of Evidence being convened. (The Evidence and findings of a Committee of Evidence are taken by a Committee composed of one’s co-workers and to be valid and put into effect must be passed by LRH personally.)

No person may be paid as permanent or posted until the person’s name appears in a SEC ED. LRH Executive Director may not at his own discretion wish to make the permanent award and if not included in a Sec Ed it is not awarded.

PERMANENT status is then designated on the Org Board by the numeral “2” after a person’s name.

meaning the Telex Operator was told to correct and did so. As 344DC is still available in the cable file the texts do not need long descriptions to continually identify the message or people involved. This means greater clarity and greater economy.

Certs and Awards issues the Permanent Certificate, but only after a SEC ED so declaring has been issued.

Review, passing a person for permanent must advise Dept 1 Personnel, and the AdCouncil to prepare a SEC ED for LRH Exec Dir issue.

Cable messages must be meaningful. Don't let economy rob the meaning by too close wording for if the text arrives unclear, two more cables will be needed to explain it.

The SEC ED advises Accounts and Org Board, and no pay may be changed or the permanent status posted until the SEC ED is issued.

Example of Error

A person failing to get a permanent status remains provisional.

A person with PERMANENT status gets longevity pay according to the number of years employed, at so much for each year. This is backdated to first employment.

Who is arriving? Where? So we'd have to send: –

The higher status numbers are given to staff members as earned by passing check sheets. Gaining a higher status does not mean promotion but eligibility for promotion, said eligibility being in plain view on the org board with higher status number.

meaning the telex operator and the recipient are in the dark. This would then have to be replied to with the text that should have been sent in the first place: –

No one may have a higher status than 2 after his or her name on any org board without meeting all requirements up to the new status sought, and passing the check sheet for each status in sequence. Items already passed are credited on any future check sheet where the items occur on the check sheet and have been passed.

The HCO Exec Sec WW is responsible for all check sheets for staff status and the use and following of this Policy Letter via HCO Exec Secs in orgs.

The two needless messages are nothing to sneeze at at the current cost of cables. Yet they become necessary because the sender failed to realize the text was inadequate.

Staff quotas for Divisions and Sections are set by the Advisory Council.

No hiring, promotion, assignment of status or appointments are made except as made above.

All Org cables are repeated in routine airletter despatches carrying the same numbers as the cable as confirmation that a cable was sent or a copy of the cable from the telex, with "Confirmation Copy" written along the top of it, is sent to the org concerned by airmail in the usual org mail.

[Note: SY for Sydney has been changed to SYD per by L. Ron Hubbard HCO P/L 25 June 1966; DB for Durban has been changed to DUR per HCO P/L 10 February 1969.]

[Note: This Policy Letter was cancelled on 11 April 1973 and replaced by HCO P/Ls 8 April 1973, How to Write a Telex, 9 April 1973, Telex Numbering, 10 April 1973, Org Designation System, 10 April 1973-1, Org Designation System Addition, and 15 April 1973, Telex Confirmation Copies, in the 1973 Year Book.]

[Note: When originally issued this P/L included Dispatch Briefing, deleted in the 4 Jan. '66 issue. It is included in this footnote as of interest in the evolution of Scientology Organizations.

The most basic form of written dispatches is given in the Central Org Color Flash and Dispatch system. These are numbered only if they are put into HCO lines between offices.

They are then given the next consecutive number of that office and so enter HCO lines numbered.

To enter HCO lines they are usually briefed on HCO color paper (orange) and numbered. In any event they are numbered. Sometimes they are briefed and cabled or telegraphed. But they are always numbered.

Dispatches when converted to airletter are handled as follows:

The original is numbered and held in a folder in a basket stack along with other dispatches being briefed on that date. Two copies are inserted behind the airletter. The airletter is started by the notation:

LA to L 613-619

(the dispatches included in the letter). The first dispatch is given its number and a briefed text –

613LA the text follows

614LA the text follows, etc.

One copy of this airletter is held in the folder for later files, one copy goes to the HCO Continental (or the continent of the originating office) and the airletter is mailed. No one is to use any lines but the HCO Communicator's lines in sending dispatches to me and only those things that are my personal business such as Washington dispatches and Advisory Council Reports are to be sent through the HCO Communicator's lines.

When this airletter arrives in London, it is presented to me as itself, but any message for another person is taken off of the airletter by the receiving HCO Communicator and put in the dispatch lines. When it is answered, the answer is added into the returning airletter dispatches.

The original airletter is presented to me in company with two airletters and one sheet and carbons so fixed that there is a carbon of anything written on the airletter.

The new airletter is as follows: 613LA2 Answered

614LA2 Answered, etc.

The answering airletters (one original and one a carbon) do not repeat text. The original of the answering is mailed airletter back to originating office. The carbon of the answering airletter is mailed to the HCO Continental office of the originating office. The orange carbon of the answering airletter is clipped to the original briefing airletter and held in London files.

The HCO Continental of rice has received a copy of the original brief airletter. When HCO Continental receives the answering carbon airletter it clips the two together, the dispatches and the answer, and is apprised of decisions and actions taken in and about area offices..

In any Continental office there is always also an area office. That the two are near together does not excuse failure to follow communication procedure as HCO Continental files will soon be wholly separate from area files and even when in the same town they will be in different buildings.

When any office originates airletters, this proce cure is followed except by HCO Continental offices where only the original and one orange copy are sent and the original and one orange of the answer are returned.]